See exactly what you’d be handed.
The brief below went into the planner. Everything under it came out — the residence, the signature experiences, every agenda line, the arrival and contingency logistics, and the all-in budget. Each one is a live record from our atlas and our pricing engine, not a write-up of an imagined trip.
This is a sample, not a past client engagement. Nobody has run this exact retreat. Put your own numbers in and the planner builds yours the same way.
- Group
- 120 people
- Length
- 3 nights · 4 days
- Goal
- Team building
- Balance
- 40% working sessions / 60% experience
- Setting
- ranch
- Month
- September
- Flying from
- San Francisco, CA · New York, NY · Austin, TX
- Budget cap
- $5,500 per person, all in
- Team
- Hybrid
- Accessibility
- vegan, gluten-free, and two nut allergies; step-free access needed; introvert-friendly formats
- What must change
- Engineering and sales have stopped talking to each other.
Answering those questions takes about two minutes at the retreat planner. No account, nothing to install.
3 nights at Brush Creek Ranch — Whitewater & Wild Skills & The Cattle Drive
Within your budget
Built for 120 people and a team-building goal. You don't visit Brush Creek — you take the whole ranch, and for a week the company owns the mountains.
Brush Creek Ranch
Photo by Tyler Delgado on Unsplash
A 30,000-acre luxury working ranch in the Platte Valley, taken over in full by a single company at a time. Saddle barns, a creekside lodge, and a glass-walled great hall sit under the Snowy Range.
You don't visit Brush Creek — you take the whole ranch, and for a week the company owns the mountains.
Domestic · nearest airport SAA · 20 min drive
Best months at Brush Creek Ranch: June–September (long days, cattle work). Off-peak: May & October cut rates 25–30% with the same scenery..
Shoulder season — meaningful savings on the buyout.
Day by day
Day 1 — Arrival & Ground
Land, settle, and open the trip together.- AfternoonStaggered arrivals & welcomeCharter or commercial into Denver, then a scenic motorcoach relay (or charter into Saratoga). Arrivals staged in waves with welcome-wagon check-in at the barn.
- 6:30 PMOpening nightWelcome dinner at Brush Creek Ranch. Ranch-to-table by a resident culinary team; private chef's-table dinners and a working brewery, distillery, and creamery on-site.
- 8:30 PMFireside openLeadership frames the why of the trip — short, human, no slides.
Day 2 — Whitewater & Wild Skills & The Cattle Drive
A raft only moves if everyone paddles together; a wild-skills relay rewards the quiet expert nobody knew they had. Hierarchies dissolve in fast water.- 8:00 AMTrailhead breakfastFuel up, gear up, teams assigned.
- 9:30 AMWhitewater & Wild SkillsMorning whitewater rafting in mixed crews, afternoon wilderness-skills challenge — fire, shelter, navigation — scored as teams, finished at a riverside bonfire. Rafts of 6–8 launch in waves; skills stations rotate on a clock for the bank crews.
- 1:00 PMField lunchOut where the action is — no conference-room sandwiches.
- 2:30 PMThe Cattle DriveSaddle up and move a real herd across open range with working wranglers — flanking, pushing, and bringing them home to a chuckwagon dinner and a bonfire. Riders split into drives of ~25 across the morning and afternoon; non-riders run wagons, branding-style games, and the cook tent.
- 7:30 PMStory nightDinner, the day's leaderboard, and a bonfire that runs late.
Day 3 — Work the Big Rocks
Heads-down on what the trip is really for.- 9:00 AMCross-team working blockMixed pods solve a real company problem and present back before dinner.
- 12:30 PMLong lunchOutdoor lunch — the kind of conversations that don't happen on Zoom.
- 2:00 PMBreakoutsSyndicate rooms across the estate: Saddle barn lofts, distillery room, and creekside pavilions for team breakouts.
- 7:00 PMGroup dinnerOne long table. House wine. No phones.
Day 4 — Close & Carry It Home
Lock the memory, set what changes Monday.- 9:30 AMClosing circleCommitments out loud, the Logbook reveal, and a proper send-off.
- 11:30 AMDeparturesStaggered transfers to the airport; late-checkout lounge for evening flights.
Logistics & contingency
- Staggered arrivals from San Francisco, CA, New York, NY, and Austin, TX — we sequence ground transfers so no one waits on the tarmac.
- Fly into SAA; 20-minute transfer to Brush Creek Ranch.
- Day one holds an arrival buffer before the first working session — late flights don't derail the agenda.
- Plenary and breakout space configured for 120 — one room for the full company, smaller rooms for pods.
- Lodging held together so the group stays under one roof. Charter or commercial into Denver, then a scenic motorcoach relay (or charter into Saratoga). Arrivals staged in waves with welcome-wagon check-in at the barn.
- The outcome you named — "Engineering and sales have stopped talking to each other." — anchors the agenda; every working session ladders back to it.
- Dietary needs handled across every meal — vegan, gluten-free, and two nut allergies accommodated without anyone having to ask twice.
- Step-free access and accessible ground transport throughout — every session, meal, and activity reachable by every guest.
- Structured small-group formats over open mixers, with opt-in social blocks — connection without forcing anyone to perform.
- Hybrid-aware: in-room and dialed-in colleagues get equal footing, with recordings and notes captured for anyone who can't travel.
- Weather backup for Whitewater & Wild Skills: a full indoor alternative on standby if the forecast turns.
- Travel-delay contingency — the staggered arrival absorbs late or cancelled flights.
- AV and tech fallback on site: backup projection, mics, and connectivity so a working session never stalls.
- At 120, sessions run in pods with multiple facilitators and staggered transport waves.
Build this for your own team.
Same planner, same atlas — a different brief produces a different residence, a different agenda and a different budget.
Reading it is the easy half. Have a producer run it.
Behind every line above sits a contract, a deposit, a coach manifest and a weather call. A dedicated Outpost producer secures Brush Creek Ranch, holds the room block, books every supplier behind Whitewater & Wild Skills and The Cattle Drive, sequences 120 arrivals from 3 cities, and stands on the ground for all 4 days. One contact, one invoice — and you are the person who put it on.